How to extract data from hundreds of PDFs in minutes

If you work at an accounting firm, a legal practice, or a data team, you probably know this scene all too well: dozens of PDFs that you need to open one by one to copy fields into a spreadsheet. Names, dates, amounts, references. Document after document.

It’s repetitive work, prone to errors, and it consumes hours you could dedicate to higher-value tasks. The good news is that it doesn’t have to be this way anymore.

The problem: manual copy-paste at scale

The typical workflow for an accounting firm receiving client documentation looks like this:

• Open each PDF or Word file individually
• Find the relevant fields (date, amount, tax ID, concept)
• Copy and paste into a spreadsheet
• Repeat for every document in the batch

With 10 documents it’s tedious. With 100, it’s unsustainable. And the worst part is that every transcription error can have real consequences: a wrong date, an amount with a changed digit, an incorrect tax ID.

The solution: batch processing with idpura

idpura lets you upload a complete batch of PDF and Word documents and automatically extract text and tables from all of them. No template configuration, no software to install, no fragile scripts that break with every new format.

The process is straightforward:

1. Upload your files. Drag and drop up to 300 documents, or select a complete folder with subfolders. Accepts PDF and DOCX.
2. Review the cost before processing. The system analyzes your documents and shows you exactly how many pages they have and how many credits it will cost to process them. No surprises.
3. Process and download. In seconds you get an Excel, JSON, or CSV file with all extracted data. Each row indicates which document it came from, so you maintain full traceability.

No templates, no setup

Unlike other extraction tools that require defining templates or capture zones for each document type, idpura works with the document’s native structure. It extracts all text and all tables exactly as they appear in the original file.

This means you can mix invoices, contracts, payslips, and delivery notes in the same batch. You don’t need to classify them beforehand or set up rules for each format.

Privacy and security

Your documents are processed on a dedicated server in Germany (EU) and deleted immediately after processing. Original files are never stored under any circumstances. Only usage history is kept (credits consumed, dates, and tools used) so you can review it from your account.

Nothing is sent to third-party cloud services like AWS, Google Cloud, or Azure. All processing happens on our own infrastructure.

Start for free

When you create your idpura account, you receive 400 free credits (100 from the Free plan + 300 welcome bonus). With the document extraction tool, each credit equals one processed page. That means you can test the tool with up to 400 pages at no cost.

Try idpura for free →